Invoice approval in Teams and Outlook, in one tap.

Routing that follows your rules

• By cost center, amount, entity and vendor
• Approval limits per person, two-level approvals and substitutes during holidays
• Reminders after 24 hours and escalation after 48, or whatever you set
• Rejected, unmatched or unclear invoices land in one exception queue with the reason attached

What the approver sees

The original PDF, the data AI read with its confidence, the coding already filled in from the vendor history, and three buttons: approve, reject, comment. Who decided, when and with which comment is stored with the invoice.

You can try the approval card yourself in the clickable demo on this site.

The whole loop, in six steps

1. Invoice. A flow watches the AP mailbox. AI reads every PDF and scores its confidence per field. Anything under your threshold goes to a person.
2. Approval. The vendor is matched on VAT ID, then IBAN, then name. The approver gets the PDF and the data side by side in Teams or Outlook.
3. Posting. Approved invoices go to your ERP through its import format or API, coded and VAT-split, with the audit trail attached.
4. Payment. Due invoices are grouped by date and currency into a payment proposal. A person releases it, then the flow sends the bank file.
5. Reconciliation. Bank statement lines are matched to payments by amount, reference and IBAN. Open items close. Only real differences reach your team.
6. FX. If the rate on payment day differs from the invoice rate, the realized gain or loss is booked and both rates stay on record.

See how each step looks on the homepage →

Related guides

• AP automation
• Invoice processing with Power Automate
• Bank reconciliation automation
• ERP integrations
• APClerk homepage